Processing Refunds with SCIS

This topic applies to

Applies to

SuiteCommerce InStore

You can use can use any payment method available in SCIS for providing a refund while processing a return. The following are most common:

  • Refund cash or credit card

    If you choose to refund cash or a credit card, then the refund is processed similar to a sales transaction. You can refund the customer from the cash drawer. If the original payment was made with only one credit card, then you can process the return without swiping the card.

  • Split Tender Refund

    You can split a refund amount across multiple payment types. For example, if the total amount of the return order is $100. You can refund $25 in cash and $75 to a credit card.

    Sales associates can only process a referenced refund when the original sales transaction has one credit/debit card payment method. After the payment is approved, the payment provider sets a PNREF to it. When the refund takes place, SCIS uses the PNREF to send the refund directly to the credit/debit account. In this case, the sales associate is not required to use the payment device to complete the refund.

    Note

    If the original payment was submitted with more than one credit/debit card, then to process the refund, the sales associate must use the payment device to swipe or enter each card associated with the original payment and select the amounts to be refunded.


  • Refund credit memo

    If you choose to provide a credit memo as a refund, click Refund Credit Memo

    A credit memo can be issued during a return transaction. Customers can use credit memos as store credit the next time they come to the store or shop online.

    The Credit Memo number shows on the receipt. When the customer wants to use the credit memo as payment on a future purchase, you can find the Credit memo by typing in the number. For more information, see Working with Credit Memos in SCIS.

Processing Refund

The following steps describe how to process returns with SCIS.

To process a refund:

  1. Select how you want to refund the customer:

    • Refund cash

    • Refund credit card

    • Refund credit memo

    • Other Refund

  2. Refund the customer:

    • Refund cash – Open the cash drawer, and then refund cash.

    • Refund credit card:

      • If the original transaction was paid with one credit card – There is no need to swipe the card to refund the customer.

      • If the original transaction was paid with more than one credit card – Swipe each card to refund the amount paid by each card.

    • Refund credit memo – Print the receipt. The number for the credit memo is printed on the receipt. The customer can come back and use it for store credit.

    • Other Refund – Your system administrator may have set up other methods for refunding the customer. Contact your manager or system administrator for more information.

    Note

    If you overcharge the customer, for example, the customer did not receive the discount they were entitled, you cannot refund only the discount amount in SCIS. You must refund the entire amount of the original transaction, and then create a new sales transaction for the correct amount.


Refunding a Partially Paid Transaction

If the customer makes a partial payment on an order, and then decides not to complete the order, the sales associate must perform a refund transaction. Cancelling the partially paid transaction is not supported in SCIS.

To refund a partially paid transaction:

  1. Finish the sale using cash as the payment method. If the customer made the partial payment with a credit card, then complete the transaction with partial payment from the credit card, and the balance in cash.

  2. Make the refund of the sale. On the refund, create the same type of transaction as in Step 1. Create a partial refund with cash and, the amount on the credit card from the original sale.

  3. Refund the customer’s credit card for the amount charged to the credit card from the original sale.